Industry Spotlight – 20four7VA

Why Hire a VA for Your Education Business

The number of remote workers is expected to rise to 1.8 billion by the end of 2021, according to a report. Although this exponential growth has opened plenty of career opportunities for virtual assistants (VAs), it has also pushed companies to be more selective in the people they hire as VAs.

Not surprisingly, VAs are working harder to boost their qualifications through e-learning for better hiring chances and higher service rates. This phenomenon has opened the doors for entrepreneurs with a passion for teaching: now, they can impart their knowledge and skills without leaving the comforts of their home. Whether you’re an aspiring entrepreneur who wants to invest in the education business or is already hosting webinars on your blog, know that imparting knowledge and honing skills is just one side of the coin.

Getting a VA for Your Education Business: What’s in it for you?

Like any industry, educational companies must also consider the shifting needs and growing demands of their target market – specifically when it comes to advertising and customer care. Add these responsibilities to your teaching tasks and you’ll soon be burned out. That’s why hiring a virtual assistant is imperative.

Here are the top benefits of working with a VA:

VAs save you time. The hours you spend on administrative tasks are better spent organizing and improving lessons.
VAs save you money. Instead of hiring a full-time and in-house assistant, hire a VA who can work and be paid on an hourly basis.
VAs ace specialized tasks. Marketing, website maintenance, bookkeeping – these specialized tasks are necessary in business. And it’s a good idea to delegate them to specialists to get the job done right.

Working with a VA: What tasks can you outsource?

The key to successful virtual collaboration is knowing which tasks to delegate.

Here are some responsibilities you can delegate to your VA:

Administrative tasks such as organizing and answering emails, answering calls, organizing client and company files
Bookkeeping and invoicing
Social Media Management: drafting and scheduling posts, regulating comments, and answering private messages
Data Entry: Document creation and designing PowerPoint presentations
Video and graphics creation or editing
Writing and editing including content writing, proofreading, and editing
Marketing: social media, email, blogging, search engine advertising

Hiring a VA: What’s the best way to go?

There are 2 ways to hire a VA:

Direct Hire – posting a Help Wanted ad in job sites or your blog and social media
Staffing Companies – letting a credible staffing agency find the right person for you

Although Direct Hire appears to be faster and more straightforward, working with a staffing company is proven to be more efficient.

Here’s why:

Staffing Companies pre-screen and train candidates. You’ll be choosing from a pool of candidates with the appropriate experience and training for the job at hand.
They take care of the recruitment and hiring legwork. Be as involved in the interview and selection process without doing the laborious paperwork involved.
They take care of payroll, supervision, training, and dismissal processes. Besides relieving you from the work that comes with these responsibilities, you also avoid IRS infringements.

Starting and maintaining an education business is both challenging and rewarding. Get all the help that you need by hiring a VA today.

Why Hire a VA for Your Law Firm

The growing number of people who make money from home has changed the business landscape – and law firms are not exempted from this overhaul. The Legal Process Outsourcing or LPO industry is proof of this.

LPO is the business of outsourcing legal service work to remote assistants. Now, law firms can work with a virtual secretary or paralegal from across the globe. Big and small business firms alike have come onboard the LPO for several reasons – ranging from globalization to cost savings, and entrepreneurial advantage.

Hiring a Virtual Worker for Your Law Firm: What’s in it for you?

At first glance, virtual paralegals sound like a preposterous idea. Sure, eCommerce and marketing industries gain an apparent advantage by hiring a virtual assistant (VA). But how can firms that offer legal services benefit from a VA?

Affordability – Startup law practices can’t always afford a full-time in-house receptionist. Remote staffing is the more affordable recruitment option for small firms.
Operational flexibility – Pay only for the service that you need when you need it. Virtual assistance gives you the ability to decrease or increase your work hours in accordance to your workload. Unlike in-house employment, virtual assistance frees you from severance accountability.
Globalization – Say hello to a wider talent pool and intercontinental business partnerships. Working with VAs from across the globe opens your practice to outside talent, foreign legal counsel, and diversity to fuel your company growth.
Round-the-clock Availability – If you want to grow your clientele, one way to beat the competition is round-the-clock availability. You can promptly answer questions and engage potential clients by having a VA onboard.

Tasks to Outsource to Your Virtual Legal Secretary

Solo practitioners and partners of growing law firms often put in hours to work that can be handled by a VA. On the other hand, bigger law offices pay a fixed rate to their staff during busy and slow months alike.

Whether you’re a partner of a startup or well-established law firm, your office can grow exponentially by delegating the following tasks to a virtual assistant:

Document production and file checking
Bookkeeping
Drafting, proofreading, and redlining contracts
Client communication
Calendar Management
Pleadings preparation
Billing and invoicing
Administrative work
Database management
Online marketing
Social media management
Trial preparation
Transcribing depositions
Powerpoint presentations
Case file management

Hiring and recruiting a VA: What’s the best option?

As a law practitioner, you’re well-aware of IRS and Labor laws governing short-term and offshore services. While directly working with freelancers appears to be the easier way to get virtual assistance, working with a staffing company is the best option in hiring, recruiting, and working with a remote worker.

Here are some benefits of hiring from a staffing company that you can’t find from direct hiring:

Staffing companies do the groundwork for hiring, recruiting, training, and managing VAs.
Fewer legal and employment bonds and accountabilities
Human resource assistance in case of issues and disagreements
Legal procurement of short-term assistance

Legal Process Outsourcing isn’t just a passing trend in law practice. If you want to grow in your profession while expanding your clientele, hire the services of a virtual legal assistant.

Why Hire a VA for Your Accounting Business

Accounting is an integral and indispensable part of any business. Even with the assistance provided by technology, people are still looking for professional accounting services. Now that accountants can build their portfolio online and offer their services within the comforts of their homes, the demands for their service also grew.

As a company that offers accounting expertise, you must keep up with the trends in the industry to curate and improve your services. According to this article, businesses that hire third-party bookkeepers expect conversational platforms, more efficient and user-friendly analytics tools, and stronger security from the accounting companies they work with.

Hiring a Virtual Worker for Your Accounting Business: What are the benefits?

The rising number of accountants who seek online career opportunities and people who seek professional accounting services have an integrated impact in your business. And this impression can both be met and optimized by hiring a virtual assistant (VA) for your accounting firm.

Here’s what it can do for you:

Expand Your Team. No need to conduct local interviews and hire in-house bookkeepers. Thanks to software and tools for remote staffing communication and collaboration, you can grow your team of specialists by hiring accountants remotely.
Take Your Communications Up a Notch. Remember that potential clients are seeking conversational platforms from companies they work with. To win their business, hire a virtual assistant to promptly answer inquiries, provide quotes and follow through, and give customer care. Your VAs don’t exclusively have to be accounting specialists. You can also hire VAs to take care of your communications and customer service fronts.
Strengthen Your Online Presence. When potential clients research about local accountants, would your name show up? When they read through your website, would they feel secured that their data are safe and in good hands? If you can’t confidently answer these questions, hire a VA to boost your online visibility and security.

What tasks can you outsource to a VA?

The benefits of having a VA in your accounting company already gives you an idea of the different tasks you can outsource. To help you see the tremendous difference a VA can do for your company, have a look at these responsibilities you can delegate to a remote worker:

Accounting assignments. Build your clientele without stressing over the mounting work. Subcontract bookkeeping tasks to a VA to accommodate more clients.
Administrative work. As your business grows, so do your administrative responsibilities. Luckily, this is an obligation you can delegate to a VA.
Communications and customer service. Phoning clients for follow-throughs, responding to complaints or inquiries – communications and customer service are other tasks you can add to your To-Outsource List.
Media and Marketing. From making your website more discoverable to creating visual and textual content, let marketing VAs take care of your promotional campaigns.
Website Development and Security. As a specialist, you know that some business facets are better off in the hands of experts. Let web developers take care of your website and online security so you can focus on your specialty.

What’s the best way to hire a VA?

Now that you’ve established the high-impact tasks you can outsource to a VA, it’s time to learn the best way of hiring one.

There are two ways to hire a virtual assistant for your accounting business:

Directly Hire a Freelancer
Hire from a Staffing Company

While the traditional way to find a remote worker is through direct hire, it’s definitely a risky way to recruit. For one, you have to do all the legwork in terms of hiring and recruiting, and for another, you have legal responsibilities to ensure the credibility of your VA as well as your hiring and employment terms.

On the other hand, hiring a VA from a staffing company relieves you of the hiring work as well as accountability. This is because staffing companies take care of the legwork of VA acquisition and management. More importantly, you don’t run the risk of infringing government and labor regulations when you work with a credible staffing company.

Is your accounting business up to the industry’s current demands and standards? There’s one way to guarantee it: hire a VA for your accounting business today.

Why Hire a VA for Your Travel Agency

Wanderlust has kept people across the world craving new adventures and experiences. It’s definitely a great time for the tourism industry. The competition is extremely tight for businesses like travel agencies, especially during peak season. When this busy season arrives, you’ll likely find yourself scrambling to accommodate the rush of clients. When your business needs extra help to ensure speedy and efficient operations, you might want to consider adding virtual assistants to your team.

Benefits of hiring a VA for your travel agency

Much like any other business, running a travel agency takes a lot of effort. It’s not uncommon to go above and beyond to provide the best travel experience for your clients. Sometimes you’ll need more hands-on deck to ensure an excellent service. Virtual assistant services can help you with this goal at a fraction of the cost. You can actually gain more when you hire a virtual assistant.

1) Maintain your productivity at crucial times

It can get really busy during peak season, but this time of year offers amazing opportunities for your business too. If you can keep a steady productivity rate in your company and avoid backlogs or delays, you can take advantage of the circumstances and push your business towards your goal. Whether it’s to have higher sales or to hit specific targets, you can keep your travel agency on track if you get additional help during such crucial times.

2) Focus more on leading your business

By freeing yourself from admin duties and other minor tasks, you can concentrate on drawing up strategies for your business to increase its sales or extend its reach. This enables you to take on a more proactive role that will lead your travel agency toward reaching its goals.

3) Enjoy more personal time

Give yourself time to relax. It will not only give you a clearer head when dealing with stressful events; it will also definitely be good for your health in the long run. It’s necessary to continuously test your boundaries but make sure you know when it’s time to ask for help.

Tasks in a travel agency that you can outsource to a VA

A task in a travel agency vary, and they can range from admin tasks to marketing jobs. Here’s a list of some tasks that you can outsource to a VA:

Scheduling appointments
Responding to inquiries via social media, email, and phone calls
File organization
Digital marketing
Influencer management
Social media marketing
Graphic design
Video marketing
Bookkeeping
Records management

There are many more jobs that VAs can perform. Feel free to contact a staffing company to know which services VAs can help you with.

Why hire from a staffing company

A staffing company can connect you with a large pool of skilled professionals. They will help you find a virtual worker that matches your desired qualifications. From recruitment to onboarding, they will guide you throughout the entire process. Also, when you hire a virtual assistant from a staffing company, you can monitor the VA’s work and ensure payments for their services are done on time.

Whether it’s your first time working with a VA or not, enlisting the help of a staffing company will assure you of a convenient hiring process.

Why Hire a VA for Your Promotional Services Business

Acquiring new clients and keeping old customers can be challenging for a promotional services business. Technology is constantly updating the way businesses operate. That’s why keeping up with these innovations is important in order to stay on top of the competition.

Managing every aspect of your business can eventually take its toll on you, so you should consider outsourcing some jobs specifically to virtual workers. With their capacity to work remotely, you can save on costs and boost productivity in your business.

Benefits of hiring a VA for your promotional services business

Virtual assistant services can bring so many benefits to your company with very minimal risk. From day-to-day operations to growth, they can make valuable contributions that will make you stand out in the promotional services industry.

More jobs are done faster
Outsourcing tasks to a virtual assistant can make a big difference in your own productivity. Passing on even the simplest tasks, such as checking emails and organizing files, enables you to utilize your energy on the more crucial aspects of your business. Instead of being stuck doing admin duties, you can focus more on the bigger picture.

Grow your team at a lower cost
Building a virtual team allows you to work with competent professionals without having to provide a large office space, equipment, and health and employment benefits. This means saving on costs while expanding your operations.

Provide better service to your customers
When you have more time to concentrate on thinking of ways to improve your business, you can actually come up with better products and services. This will benefit you in the long run as it assures existing and potential clients that you are always looking to innovate your promotional services.

Tasks in a promotional services business that you can outsource to a VA

Outsourcing simple administrative tasks can create a big impact on how you run your business. By freeing yourself of some minor tasks and delegating specific jobs to people with expertise in those particular fields, you can assume a more proactive role as leader. You can direct your company into a path where there are opportunities for growth.

Some of the tasks you can outsource to a VA include:

Organizing files
Checking your inbox and sorting messages according to priority or urgency
Providing customer service
SEO
Leads generation
Blogging and social media
Bookkeeping
Graphic design

Why hire from a staffing company

The best way to find a virtual assistant is through a staffing company. Staffing companies are very efficient in finding the right candidates for a specific role. They can help you from recruitment to onboarding, and they can take care of training and payroll as well. You don’t need to spend months looking for a reliable and qualified individual since a staffing company can connect you with a network of professionals.

Having a virtual assistant to help carry out certain tasks enables you to direct most of your attention on leading and innovating your promotional services business.